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RFP Notice – Montezuma County Backup Generators and Transfer Switches (Rebid)

Montezuma County Backup Generators
and Transfer Switches (Rebid)
Montezuma County
109 West Main Street
Room 260
Cortez, CO 81321
Travis Anderson, County Administrator
Dustin Sattler, Director of Maintenance

Invitation to Bid
Montezuma County Backup Generators and Transfer Switches (Rebid)

Sealed bids for furnishing the following to the County of Montezuma, Colorado will be received at the
Administration office at 109 West Main Street, Room 260, Cortez, CO 81321 until 1:00 p.m. on Tuesday,
July 16, 2024
Bids will be opened in the Board of County Commissioners (BOCC) room during the next scheduled
BOCC meeting.

The project consists of suppling four (4) Backup Generators with Automatic Transfer Switches to Montezuma County 1680 North Dolores Road Cortez CO 81321

Bid documents, including specifications are available on the County website: .

Bids shall be submitted in writing on the documents provided and signed by the bidder or their dully
authorized agent. Bids shall be submitted in sealed envelopes and marked on the outside with, “BID –
Montezuma County Backup Generators and Transfer Switches (Rebid) Attn: Dustin Sattler” and with
the bidder’s name.

The County reserves the right to waive any formality or any informality in the process of awarding a bid.
The county reserves the right to accept any bid, in whole or in part, and to reject any or all bids if it be
deemed in the best interest of the County do so.

Dustin Sattler
Director of Maintenance



  1. INTERPRETATIONS: All questions about the meaning or intent of the Contract Documents shall be submitted in writing to the County Maintenance Director at 109 West Main Street, Room 260, Cortez, CO 81321 or via email at . Every adjustment as to the meaning of the contract documents, or any part thereof, will be in the form of an Addendum and will be issued by email or delivered to all parties recorded by the County as having received the bidding documents. All such Addenda shall become part of the Contract and all bidders shall be bound by such Addenda, whether or not received by the bidders. Questions received five or more days prior to date for opening of bids will be given consideration. Only question answered by formal written responses will be binding. Oral and other interpretations or clarifications will be without legal effect.
  2. BIDDERS QUALIFICATIONS: The County reserves the right to make such investigations as necessary to determine the ability of bidder to perform the work as set out in the contract documents. The bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the County that the bidder is qualified to satisfy the requirements of the contract. The County has the right to request a statement of bidder’s qualifications if it deems necessary.
  3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE: Prior to submitting the bid, each bidder should examine the contract document thoroughly, visit the site to become familiar with existing conditions that may in any manner affect construction and labor, have knowledge of Federal, State and local laws, ordinance, rules and regulations affecting performance of the work, and carefully correlate their site observations with the requirements of the drawings, specifications, and all other contract documents. The Contractor by execution of the contract shall in no way be relieved of any obligation under the contract due to their failure to examine any form, legal instrument, or to visit the site and the County will be justified in rejecting any claim as a result thereof.
  4. BIDs: All bids must be submitted on forms supplied by the County and shall be subject to all requirements of the contract documents, including the drawings, and these instructions to bidders. All bids must be regular in every respect and no interlineations, excisions or special conditions shall be made or included in the bid form by the bidder. Bid documents including the bid, the bid guaranty, and the statement of the bidder’s qualifications (if requested) shall be enclosed in an envelope which shall be sealed and clearly labeled with the words “BID – Montezuma County Backup Generators and Transfer Switches (Rebid) Attn: Dustin Sattler”, and the name of Bidder. The County may consider as irregular any bid on which there is an alteration of or departure from the bid form hereto attached and at its option may reject the same. If the contract is awarded, it will be awarded by the County to the responsible bidder on the basis of the bid complying with the conditions of the invitation for bids. The Contract will require the completion of the work according to the contract documents.
  5. OPENING OF BIDS: Sealed bids will be received at the Administration office in the Administration building locate at 109 West Main, Room 260, Cortez, CO 81321, until 1:00 p.m. on Tuesday, July 16, 2024 At the time and place fixed for the opening of bids, the County will cause to be opened and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person, or by representative.
  6. AWARD OF CONTRACT/NOTICE TO PROCEED: The bidder to whom the award is made will be notified at the earliest possible date. Notice to proceed shall be issued no later than ten (10) days after the execution of the contracts by the owner. Should there by reasons why the notice to proceed cannot be issued within such period, the time may be extended by mutual agreement between the owner and the contractor.

Addendum #1
Montezuma County Backup Generators and Transfer Switches (Rebid)
1. Request for digital bid submission.
2. Additional Walkthrough.

1.5 Montezuma County will accept bids via email please send bids with a read
receipt and BID: Montezuma County Backup Generators and Transfer Switches
(Rebid) as the subject to

1.6 An additional walkthrough was requested due to scheduling issues with a
Vendor. Anyone interested can attend the walkthrough on Wednesday July 3,
2024 at 9:00 a.m. starting at MC Annex 1, 107 North Chestnut, Cortez CO 81321
and working through the other three locations.

Addendum #2
Montezuma County Backup Generators and Transfer Switches Electrical Installation (Rebid)
1. Item brought up during walkthrough.

1.8 Certified payroll is not required
1.9 Montezuma County will install Bollards

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Jim Candelaria (District 1)
Phone: (970) 749-3841
Vice Chairman
Kent Lindsay (District 2)
Phone: (970) 560-1471
Commissioner of Deeds
Gerald Koppenhafer (District 3)
Phone: 970-749-0262
Contact Montezuma County Vice-Chairman, Jim Candelaria  (District 1)
Contact Montezuma County Commissioner Kent Lindsay (District 2)
Contact Montezuma County Commissioner Gerald Koppenhafer (District 3)