JOB DESCRIPTION: GRANT WRITER/COORDINATOR

DEPARTMENT: Administration

REPORTS TO: Finance and Budget Manager

APPOINTED BY: Finance and Budget Manager

APPROVED BY: Board of Commissioners

FLSA CLASSIFICATION: non-exempt position

PAY RANGE: $57,500-$61K DOE/DOQ + benefits for employee position     

Job Summary

This full-time position works under the direction of the Finance and Budget Manager to assist the Board of County Commissioners (BOCC), County Administration/Finance, and all other County Departments and Elected Officials to draft and submit grant applications, and to provide administrative oversight to grant research and application review.  This position works closely with various departments and offices to help fund their priority projects and will work on a variety of deadline-oriented projects. The salary range is $57,500-61k DOE/DOQ + benefits for employee position plus benefits.

Skill/Knowledge Requirements

This person should have a track record of successful grant applications and demonstrated grant writing experience, a knowledge of grant resources and knowledge of Montezuma County and surrounding regions.  Strong technical and grammatically accurate writing skills are a must and strong communication skills are critical to coordinate needed information between staff.  Deadline-oriented, creative problem-solving, and technical layout knowledge are also required. This person must have excellent time management skills and be skilled using Microsoft Office with the ability to learn specialized grant writing/monitoring software.

RESPONSIBILITIES

1. Grant Coordination

1. 1. Monitor all grants flow process, documents, procedures, and coordinate all aspects of process implementation, including approvals;
   2. Coordinate all components of the grants cycle, including: database management, grant documentation, and grant compliance;
   3. Serves as advisor for grants management system, including troubleshooting and assurance of data integrity;
   4. Ensures financial policy and procurement policy are followed in the grant process.

2. Grant Research and technical assistance

1. 1. Proactively seek grant opportunities for County departments and programs as prioritized.
   2. Identify and utilize funding resources, grant databases and other sources to provide relevant information about grant opportunities.
   3. Grow and maintain relationships with variety of local, state and federal funding organization staff.
   4. Disseminate grant opportunities to appropriate departments and boards.
   5. Provide grant review and editing technical assistance to departments and boards as requested.
   6. Increase knowledge through training opportunities, as budget allows.
   7. In conjunction with County departments and boards, compile and share potential available grants.

3. Communications

1. 1. Help develop and implement grant writing program parameters for departments and boards including items such as information form, list of available services, service and contract agreements, fee structure, guidelines and check lists.
   2. Arrange or provide grant writing training opportunities for county departments and boards.
   3. Be comfortable preparing and making public presentations if needed and working directly with departments for grant presentations.

4. Proposal writing

1. 1. Prioritize grants where there is a lack of staff capacity and a priority project already identified.
   2. Evaluate projects and their readiness for funding and determine timeline and sources. Provide advice on how projects might be ready in the future and how grant reporting and compliance will be handled.
   3. Determine proposal concept by identifying and clarifying opportunities and needs, and attending strategy meetings.
   4. Coordinate grant requirements with contributors, identifying strengths and weaknesses associated with proposals.
   5. Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, needed approvals, support letters, and submission for each application.
   6. Draft proposal by assembling all information including project concept, objectives/ outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
   7. Write for readability, consistency and tone; revise, and edit drafts.
   8. Prepare grant proposal presentation(s) as needed, evaluating text, graphics, binding and coordinating printing.
   9. Improve proposal-writing results and quality by evaluating and re-designing processes, approach, coordination, and templates.

GENERAL PERFORMANCE STANDARDS

1. Dependability – Can be relied on to carry out both regular and extraordinary work assignments.
2. Cooperation – Willingness and ability to work with others.
3. Organization – Ability to manage time effectively and arrange work materials for most efficient use.
4. Observation of working hours – Works within proper time frames.
5. Flexibility – Ability to meet changing or new situations and needs, and able to adapt to new job assignments.
6. Adherence to policies – Follows organization and administrative policies and procedures as set forth by the Board of County Commissioners and Administration.
7. Safety – Understanding and implements safe work habits.
8. Appearance – Maintains appearance and personal hygiene appropriate for the job.
9. Loyalty – Maintains allegiance to the work group, and represents employer in a positive, constructive manner.
10. Communication – Expresses thoughts clearly and concisely in writing and orally.
11. May be required to be part of an emergency operations team.

Essential Mental & Physical Demands:

Extensive computer work and sitting, fast pace, multi-tasking, ability to drive, read, type, and have a normal range of vision and hearing. Some travel is required.

USE OF THIS JOB DESCRIPTION

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT BETWEEN THE COUNTY AND THE INCUMBENT IN THE POSITION. 

Nothing in this position description restricts Montezuma County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.  The description reflects Montezuma County’s assignment of essential functions.  It does not prescribe or restrict the tasks that may be assigned.  Critical features of this job have been described.  Those features may change at any time due to reasonable accommodation, as the needs of the County change or other reasons deemed appropriate by the County.

I have received a copy of the County Grant Writer/Coordinator job description. I understand that I am to become familiar with its contents.

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