General Information

Purpose

This request for proposal (RFP) is to seek proposals from qualified consultants for the purpose of obtaining information and pricing to conduct Feasibility studies for a Fixed Route in Montezuma County.

Who may respond?

Only qualified individuals with experience with Feasibility Studies may respond to this RFP.

Instructions on proposal submission

1. Closing submission date: Proposals must be submitted no later than 3:00 p.m. on August 31, 2023
2. Inquiries: Inquiries concerning this RFP should be directed to Jennifer Morris 970-564-2773.  Proposers may direct questions via email, or a phone or in-person meeting.
3. Conditions of proposal: All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the proposer and will not be reimbursed by MoCo Public Transportation.
4. Instructions to prospective contractors:

Your proposal should be addressed as follows:

Name:

• • • Jennifer Morris

Title:

• • • Transit Director

Entity:

• • • MoCo Public Transportation

Address:

• • • In person at 1680 N Dolores Road Cortez, CO 81321
    • By mail to 1700 N Dolores Road, Cortez CO 81321
    • Or by email to jmorris@co.montezuma.co.us

Proposal evaluation

Evaluation of each proposal will be scored on the following six factors:

• Understanding our needs
• Understanding our industry
• Organization size and structure of proposer’s firm
• Qualifications of proposer’s project team
• Proposer’s approach to the engagement
• Price

5. Electronic copy submissions: Proposals can be submitted electronically to the above email address by the closing submission date noted above. It is the responsibility of the proposer to ensure that the proposal is received by Montezuma County by the date and time specified above. Late proposals will not be considered.
6. Right to reject: Montezuma County reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be based on the factors described in this RFP.

Notification of award:

7. Notification of award:

1. 1. It is expected that a decision about selection of the successful proposer will be made within two (2) weeks of the closing date for the receipt of proposals

Specification schedule

Pricing

The proposer’s proposed price for services should include a not-to-exceed total fee. Any out-of-pocket expenses should also be indicated, including travel expenses.

Payment

Payment terms will be agreed upon with the proposer.

Confidentiality

The proposer agrees to keep the information related to all contracts in strict confidence. Other than the reports submitted to Montezuma County, the proposer agrees not to publish, reproduce or otherwise divulge such information in whole or in part, in any manner or form, or authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to the information, while in the Proposer’s possession, to those employees on the Proposer’s staff who must have the information on a “need to know” basis.

Technical qualifications

The proposer, in its proposal, shall, as a minimum, include the following:

Understanding our needs

The proposer should describe the current challenges and opportunities specific to our organization. Describe how your firm is best suited to assist our organization in facing those challenges and opportunities moving forward.

Understanding the scope of work

The proposer should clearly describe the scope of work to be performed in alignment with this RFP. The successful proposer in this RFP process will accomplish the following, in addition to other inclusions identified throughout the RFP. These include:

• Develop a comprehensive timeline. This project should be completed no later than February 1, 2024.
• Establish a method for evaluating progress and reporting on outcomes.

Understanding our industry

The proposer should describe its understanding of our industry by providing specific industry knowledge and expertise.

1. Prior experience working with similar organizations on similar projects.
2. Prior experience providing additional services to organizations similar to Montezuma County.

Engagement team

The proposer should briefly describe the qualifications of staff to be assigned to the engagement (if applicable). Descriptions should include:

1. Consulting team makeup.
2. Prior experience of the individual team members.

Organization, size and structure

The proposer should describe its organization, experience level (in relation to work to be performed) and structure. Description should include:

1. Size of the proposer, including number of employees.
2. Industry specialization.

Approach to the engagement

The proposer should describe its approach to the work to be performed.

Review process

Montezuma County intends to select the proposal that is most advantageous to itself.

Montezuma County may, at its discretion, request presentations by or meetings with any, all or none of the proposers to clarify or negotiate modifications to the proposers’ proposals.

However, Montezuma County reserves the right to make an award without further discussion of the proposals submitted. Therefore, proposals should be submitted initially on the most favorable terms, from both technical and price standpoints, that the proposer can propose.

Montezuma County contemplates award of the contract to the responsible proposer with the highest total points.

RFP Schedule