This request for proposal (RFP) is to seek proposals from qualified consultants for the purpose of obtaining information and pricing to conduct a far-reaching and inclusive process to inform and collaboratively create Montezuma County’s strategic plan.
The plan will guide Montezuma County operations and decision making from May 2023 through December 31, 2026. It will define Montezuma County’s role in the community, guide the organization’s governance, and establish a framework for setting strategic priorities and operational goals while creating measurable and achievable service plans and timelines. The purpose of the strategic plan is to position Montezuma County to proactively provide service that meets the changing needs in a cost-effective manner and to educate stakeholders about Montezuma County’s mission, vision, and values.
Who may respond
Only qualified individuals with experience with Strategic Planning may respond to this RFP.
Instructions on proposal submission
Your proposal should be addressed as follows:
Name: Travis Anderson
Title: County Administrator
Entity: Montezuma County
Address: 109 W. Main Street, Room 262, Cortez CO 81321
It is important that the proposer’s proposal be submitted in a sealed envelope clearly marked in the lower left-hand corner with the following information:
Description of entity and scope of work requested
Montezuma County is a governmental organization which is governed by a (3)-member board of commissioners. Administrative offices and all records are located at 109 W. Main, Cortez CO 81321.
The proposer’s proposed price for services should include a not-to-exceed total fee. Any out-of-pocket expenses should also be indicated, including travel expenses.
Payment terms will be agreed upon with the proposer.
The proposer agrees to keep the information related to all contracts in strict confidence. Other than the reports submitted to Montezuma County, the proposer agrees not to publish, reproduce or otherwise divulge such information in whole or in part, in any manner or form, or authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to the information, while in the Proposer’s possession, to those employees on the Proposer’s staff who must have the information on a “need to know” basis.
The Proposer agrees to immediately notify, in writing, Montezuma County’s authorized representative in the event the Proposer determines or has reason to suspect a breach of this requirement.
The proposer, in its proposal, shall, as a minimum, include the following:
Understanding our needs
The proposer should describe the current challenges and opportunities specific to our organization. Describe how your firm is best suited to assist our organization in facing those challenges and opportunities moving forward.
Understanding the scope of work
The proposer should clearly describe the scope of work to be performed in alignment with this RFP. The successful proposer in this RFP process will accomplish the following, in addition to other inclusions identified throughout the RFP. These include:
Optional scope options:
Understanding our industry
The proposer should describe its understanding of our industry by providing specific industry knowledge and expertise.
The proposer should briefly describe the qualifications of staff to be assigned to the engagement (if applicable). Descriptions should include:
Organization, size and structure
The proposer should describe its organization, experience level (in relation to work to be performed) and structure. Description should include:
Approach to the engagement
The proposer should describe its approach to the work to be performed.
Submission of proposals
Proposals should be submitted to Travis Anderson electronically or hardcopy by the date provided.
Proposals may be judged nonresponsive and removed from further consideration if any of the following occur:
Evaluation of each proposal will be scored on the following six factors:
See appendix for additional information.
Montezuma County intends to select the proposal that is most advantageous to itself. The responses to this RFP will be evaluated by the strategic planning RFP committee established for this purpose.
Montezuma County may, at its discretion, request presentations by or meetings with any, all or none of the proposers to clarify or negotiate modifications to the proposers’ proposals.
However, Montezuma County reserves the right to make an award without further discussion of the proposals submitted. Therefore, proposals should be submitted initially on the most favorable terms, from both technical and price standpoints, that the proposer can propose.
Montezuma County contemplates award of the contract to the responsible proposer with the highest total points.
Deadline for questions submissions
Deadline for receipt of proposals
Initial review of received proposals
Evaluation of proposals begins
Final decision is made