PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

May 23, 2023

STATE OF COLORADO           )

) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday May 23, 2023 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN CANDELARIA opened the meeting of May 23, 2023 with the Pledge of Allegiance.

MINUTES: Commissioner Koppenhafer moved to accept the Proceedings of the Board of County Commissioners of Montezuma County, for May 16, 2023 as presented.  Motion was seconded by Commissioner Lindsay and carried.

PLANNING: Planning Director, Don Haley along with Assistant, S. Jane Duncan presented for signatures a 2 Lot Minor Subdivision and AR3-9 Rezoning submitted by David, Catherine & Billy Thornton, previously approved for Justin & Brianna Wyatt, on property located at 16659 Road 24, Dolores, CO, consisting of 21.69 acres, more or less, located north of Road S, west of Road 24 situated in Section 21, T.37N., R.16W., N.M.P.M.

PUBLIC COMMENT: No public comment was made.

MONTEZUMA COUNTY PUBLIC TRANSPORTATION (MCCO): MCCO Manager, Jennifer Morris met with the Commissioners to give a monthly report.  Manager Morris presented the proposed Intergovernmental Agreement for transportation services to the Town of Rico by Montezuma County Transportation.  The discussion was postponed to the next scheduled Monday Workshop.  Other topics discussed included; public service announcements, flyers placed at various locations, staffing, the MOCO Public Transportation Request for Proposal Feasibility Studies for a Fixed Route in Montezuma County and the current ride numbers.  (See attached)

SENIOR SERVICES: Interim Director, Lori Thompson met with the Commissioners to give a monthly report on the Senior Services programs.  Topics discussed included; billings, SUDS, the completed RFP, placement as a Board member to the (RAAC) Regional Aging Advisory Committee, the Advisory Board meeting, E-bikes, a completed audit, the Nutrition Supervisor position, an update on the Dolores and Mancos operations and the monthly commodity give away.  A discussion was held related to the future use of the current Dolores and Mancos facilities and contingency plans for new locations if necessary.

BOARD OF SOCIAL SERVICES MONTHLY REPORT: It being the time set aside, the Board of Social Services was conducted.  Director, Gina Montoya and Finance Officer, Lori Higgins were present.  (See attached)

UNFINISHED BUSINESS:

DISCUSSION: The discussion related to the Secure Rural Funding was postponed to a future date.

DISCUSSION: Maintenance Supervisor, Dustin Sattler met with the Commissioners to discuss the received janitorial services bids for the Sheriff, MoCo and Road & Bridge buildings.  Bids were received from Monica’s Cleaning Service LLC, Decker & Associates, Inc. and Superior Services LLC.  Commissioner Lindsay moved to approve the recommendations from maintenance, for janitorial services for the Sheriff’s office, MoCo and Road and Bridge, awarded to Monica’s Cleaning Service at $11,500.00, for the Road and Bridge service to Decker & Associates, in the amount of $3,500.00 and to MoCo for Superior Services, in the amount of $1.575.00, with a total amount of $16,575.00.  Second by Commissioner Koppenhafer and carried.  (See attached)

DISCUSSION: Maintenance Supervisor, Dustin Sattler met with the Commissioners to discuss the 2023 SO HVAC replacement bids.  Received bids included Comfort Air in the amount of $29,495.00, Farmington Heating & Metal Co in the amount of $26,353.63 and Garrhs Inc. on the amount of $ 27,790.25.  Supervisor Sattler reported that the County tax exempt status had been accepted, which changed the Farmington Heating & Metal Co., bid to $24,409.00.  Commissioner Koppenhafer moved to accept the low bid from Farmington Heating & Metal Co., in the amount of $24,409.00, for the three HVAC replacement units.  Second by Commissioner Lindsay and carried (see attached)

DISCUSSION: A discussion was held related to the approval of the Sheriff’s Office / US Forest Service’s, Modification of Grant or Agreement #OMB0596-0217/FS-1500-19.  Commissioner Koppenhafer moved to approve the agreement between the San Juan National Forest and the Montezuma County Sheriff’s Office, to provide services on the National Forest land, with a total funding of $10,500.00, agreement #0596-0217.  Second by Commissioner Lindsay and carried.  (See attached)

NEW BUSINESS:

LIQUOR LICENSE: Deputy Clerk, Jerri Frizzell presented for approval a liquor license transfer of ownership application for G Whil Liquors, BB, LLC, DBA G Whil Liquors located at 24001 Road G.2, Cortez, Co.  Commissioner Lindsay moved to approve the transfer of ownership application for G Whil Liquors, located at 24001 Road G.2, Cortez.  Second by Commissioner Koppenhafer and carried.  (See attached)

DISCUSSION: A discussion was held related to the County process, regarding the required security services for special events scheduled at the Montezuma County Fairgrounds.

NATURAL RESOURCES, PLANNING & PUBLIC LANDS: Resource Director, James Dietrich, met with the Commissioners to give a report.  Director Dietrich reported that there was a scheduled outreach meeting with the State Water Engineer, Kevin Rhine, on Thursday at 4:00 p.m. at the Dolores Water Conservancy District.  Other topics of the discussion included; the Outdoor Recreational Grant, the (DWARF) Dolores Watershed and Resilient Forrest Coordination Committee, the (CFLRP) Collaborative Forest Landscape Restoration Program, the Community Wildfire Defense Grant, and the Paths to Mesa Verde Project.  (See attached)

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren gave updates on the agreement with Montezuma Water CO., the Ironwood Case, the Road 41 fences, the lawsuit involving the Newman death that occurred at the jail house and day to day operations.

ADMINISTRATOR REPORT: County Administrator, Travis Anderson discussed day to day operations and the attended the Dolores Town Hall meeting.

TRANSFER ORDER: Administrator, Anderson presented Transfer Order # 1-2023, a transfer of $3,501.26 from the Clara Ormiston Fund to the Social Services Fund for cancer patient expenses.  Commissioner Lindsay moved to approve Transfer Order #1-2023, in the amount of $3,501.26 from the Clara Ormiston Fund to Social Services. Second by Commissioner Koppenhafer and carried.  (See attached)

On behalf of County Treasurer, Ellen Black, Administrator, Anderson presented for approval the July 1, 2022 through December 31, 2022, Schedule of Receipts and Disbursements.  Commissioner Koppenhafer moved to accept the Schedule of Receipts and Disbursements, from 7/1/2022 to 12/31/2022, as presented.  Second by Commissioner Lindsay and carried.  (See attached)

PAYABLE EXPENDITURE REPORT: Administrator Anderson presented for approval, the April 2023 Accounts Payable Expenditure Reports in the amount of $3,299,539.96.  Commissioner Lindsay moved to approve the financials for April, for Montezuma County in the amount of $3,299,539.96. Second by Commissioner Koppenhafer and carried.   (See attached)

LETTER OF INTENT: Administrator Anderson presented for approval a letter of intent addressed to the Colorado Department of Public Health and Environment (CDPHE) regarding the Participation in Strategic Prevention Framework- Partnerships for Success for States Grant.  Commissioner Lindsay moved to sign the letter of support, for the Colorado Department of Public Health and Environment, for participation in Strategic Prevention Framework- Partnerships for Success for States Grant.  Second by Commissioner Koppenhafer and carried.  (See attached)

COUNTY COMMISSIONER REPORT: Topics discussed within the Commissioners reports included: Commissioner Lindsay reported on the attended meeting with the State Attorney General, Phil Wiser, the attended Dispatch meeting and expressed congratulations to the Denver Nuggets, Micah Rudosky, the Cortez Panthers Baseball team and Peyton Perry.  Commissioner Koppenhafer reported on the attended meeting with Phil Wiser the Attorney General for the State of Colorado, constituent discussions and the scheduled meeting Thursday at 4:00 p.m. with State Water Engineer, Kevin Rhine at the Dolores Water Conservancy District.  Commissioner Candelaria discussed the attended Western Interstate Region (WIR) Conference, gave an overview of the Monday Workshop and the Dolores Town Hall meeting.

MOTION TO ADJOURN: Commissioner Lindsay moved to adjourn, seconded by Commissioner Koppenhafer and carried.

CORRESPONDENCE: The following correspondence was read and noted: The Veteran Services Monthly Report for April 2023.

MEETING ADJOURNED: 10:25 a.m.