PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

May 9, 2023

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday May 9, 2023 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN CANDELARIA opened the meeting of May 9, 2023 with the Pledge of Allegiance.

MINUTES: Commissioner Koppenhafer moved to approve the Proceedings of the Montezuma County Board of Commissioners, Colorado for Tuesday, May 2, 2023 as presented.  Motion was seconded by Commissioner Lindsay and carried.

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination of a proposed Subdivision Amendment Application to the Hoch 2 Lot Minor Subdivision, submitted by Raptor Self-Storage, LLC, on property located at 26304 Road L, Cortez, CO consisting of 3.43 acres, more or less, and Daniel & Debbie Hoch, on property located at TBD Road L, Cortez, CO, both situated in Section 24, Township 36N, Range 16W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Lindsay moved to accept the proposed Subdivision Amendment Application to the Hoch 2 Lot Minor Subdivision, submitted by Raptor Self-Storage, LLC, on property located at 26304 Road L, Cortez.  Second by Commissioner Koppenhafer and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PLANNING: Planning Director, Don Haley gave an update on the Love’s Travel Stop and the Rocky Mountain Meats project.  Director Haley will be conducting property reviews and will report back to the Commissioner. 

PUBLIC COMMENT: No public comment was made.

VEHICLE MAINTENANCE: Road & Bridge Equipment Manager, Shane Higman met with the Commissioners to give a monthly report.  Topics discussed included; the arrival of 3 Sheriff units, a leased vehicle yearly total of $152,000.00, new vehicle purchasing, a new unit purchase for the Emergency Manager and the rotation of that vehicle to the IT Department, replacement vehicle purchases for the Road Department and Maintenance Department, fleet reduction and older vehicle sales.  Manager Higman reported that we are still waiting for delivery of a 2022 and 2023 unit.

GROUNDS AND BUILDINGS: Maintenance Supervisor, Dustin Sattler met with the Commissioner to give a monthly report.  Supervisor Sattler reported that they had changed the filters and cleaned the cooling tower at the Combined Courts Building, that the tree testing at the Administration Building had been completed, that the water had been turned on to all the buildings, they would be mowing the Combined Courts field, the back flow testing had been scheduled, the annual testing for the elevator and chair lift had been scheduled, that the RFP for Janitorial Services had been reposted and they had been working on the Annex III painting project.  Resource Director, James Dietrich, joined the meeting at this time to discuss the development of a proposed overflow parking lot and xeriscaping on the Combined Courts property.

IT: IT Director, Jim McClain met with the Commissioners to present his monthly report.  Topics discussed within his report included: the Broad Band speed testing, Capital Fund Project (CPF), Broadband Equity, Access, and Deployment (BEAD), coordinating with the Town of Mancos on the Broad Band project, streaming of the Ute Mountain Roundup Rodeo and cyber security.

GIS MAPPING: GIS Manager, Doug Roth met with the Commissioners to give a monthly report.  Topics discussed included; a demonstration of a new map application for the Assessor’s office, off the shelf imagery, property reviews and the new Assessor’s values, market rates and protests. Manager Roth discussed working with Attorney MacLaren regarding an issue with a recorded Section Line document that is a Road Right of Way and Dedication to the County.  The document designates 40 feet to the County instead of the normal 60 foot.   

UNFINISHED BUSINESS:

DISCUSSION: The proposed Denkai Animal Sanctuary request to use the County Parking Lot on May 20^, 2023 was presented.  Commissioner Koppenhafer moved to approve the Denkai Animal Sanctuary request, for the use of the Montezuma County parking lot, with the stipulation that there won’t be any food trucks involved, just vendors involved in the request, on May 20, 2023.  Second by Commissioner Lindsay and carried. 

DISCUSSION: A discussion was held, regarding the Private Activity Bond Reallocation for Montezuma County Housing Authority. Attorney MacLaren presented for approval Resolution 10-2023, A Resolution Authorizing the Assignment of the County’s Private Activity Bond Allocations for 2023 to the Housing Authority of the City of Aurora, Colorado; Providing Other Details in Connection Therewith; and Providing an Effective Date.  Commissioner Lindsay moved to adopt resolution 10-2023, a Resolution Authorizing the Assignment of the County’s Private Activity Bond Allocations for 2023 to the Housing Authority of the City of Aurora, Colorado; Providing Other Details in Connection Therewith; and Providing an Effective Date.  Seconded by Commissioner Koppenhafer and carried.

The Assignment of Allocation and the Certificate of Montezuma County, Colorado Concerning Assignment of Private Activity Bond Volume Cap Allocation to the Housing Authority of the City of Aurora, Colorado, were presented for approval. Commissioner Lindsay moved that the Assignment Allocation be signed, dated May 8, 2023, between Montezuma County and the State of Colorado and the Housing Authority City of Aurora DBA Aurora Housing Authority, a body corporate and politic of the State of Colorado.  Seconded by Commissioner Koppenhafer and carried.  Commissioner Lindsay moved to sign the Certificate of Montezuma County, Colorado Concerning Assignment of Private Activity Bond Volume Cap Allocation to the Housing Authority of the City of Aurora, Colorado.  Second by Commissioner Koppenhafer and carried. (See attached)

LIQUOR LICENSE: Deputy Clerk, Jerri Frizzell, presented for approval a Special Event liquor license application for the Montezuma County Fair Board, event to be held at the Montezuma County Fairgrounds 30100 Hwy 160 Cortez Co., scheduled July 21, 2023 through July 29, 2023. The discussion was tabled to the May 16, 2023 Commissioner meeting.

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren discussed day to day business and civil cases.

ADMINISTRATOR REPORT: County Administrator, Travis Anderson reported that they would be starting preliminary budget discussions, he’d had discussions with Assessor Bugg regarding property tax, had attended a meeting with AC Power LLC, had attended a meeting with Patrick Rondinelli, would be doing the scheduled interviews for the Social Services Director and had attended the Dolores Town meeting.

NATURAL RESOURCES, PLANNING & PUBLIC LANDS: Resource Director, James Dietrich, met with the Commissioners to give his weekly report.  Topics of the discussion included; the Flowdine / Yellow Jacket allotments, the Rangeland Stewardship Committee meeting, an update on the Paths to Mesa Verde Project, a received notification for determination of eligibility and effects for a proposed Weber Ditch Project, the Affordable Housing Project, the (DWARF) Dolores Watershed and Resilient Forrest Coordination Committee meeting, the CFLRP funding and minor maintenance for the McElmo Flume highway facility. 

PUBLIC LANDS:

Acting Forrest Service District Ranger, Shauna Jensen met with the Commissioners to give updates on various projects. Topics discussed included: prescribed burns in the Boggy Draw and Haycamp Mesa areas, closure orders around Boggy Draw, the Dolores Recreation Environmental Assessment, local landslides on the Taylor Mesa and Cottonwood roads, a boulder on the Roaring Fork Road, continued material movement, the postponement of campground openings and the McPhee Breakwater Project.   (See attached)

COUNTY COMMISSIONER REPORT: Topics discussed within the Commissioners reports included: Commissioner Lindsay discussed the scheduled Cortez City Council meeting.  Commissioner Koppenhafer mentioned constituent property tax discussions.  Commissioner Candelaria discussed the end of the legislative session, Senate Bill 213, the attended Dolores Town Hall meeting and gave an overview of the Monday Workshop.

MOTION TO ADJOURN: Commissioner Lindsay moved to adjourn, seconded by Commissioner Koppenhafer and carried.

CORRESPONDENCE: The following correspondence was read and noted:

MEETING ADJOURNED: 10:19 a.m.