BOCC Minutes September 27, 2022

PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

September 27, 2022

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday September 27, 2022 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN, CANDELARIA opened the meeting of September 27, 2022 with the Pledge of Allegiance

MINUTES: Commissioner Koppenhafer moved to approve the minutes of the Proceedings of the Board of Commissioners Montezuma County, Colorado dated Tuesday, September 20, 2022, as presented.  Motion was seconded by Commissioner Lindsay and carried.

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a proposed Subdivision Amendment to the Orchard Acres Subdivision, Lot #’s C & D, submitted by Jerry & Victoria Schwaderer, on properties located at 25682 & 25574 Road T.5, Dolores, CO, consisting of 9.30 acres, more or less, located west of Road 26, south of Road T.5, situated in Section 32, T.37N, R.16W, N.M.P.M..  The roll was called, the public notice read, and the proceedings were recorded for the record.  Mr. Schwaderer was present.  Planning Director, Don Haley with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Koppenhafer moved to approve the proposed subdivision amendment to the Orchard Acres Subdivision, lots C & D, submitted by Jerry and Victoria Schwaderer, on property located at 25682 and 25574 Road T.5, Dolores, CO, consisting of 9.30 acres, more or less.  Second by Commissioner Lindsay and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

Planning: Director, Haley along with Assistant, Duncan, presented for signatures of a Mylar for a Single Lot Development and AR3-9 Rezoning, submitted by Don & Sarah Crowley; agent: Vernon Hoffman, on property located at 6310 Road 24.5, Cortez, CO, consisting of 40 acres, more or less, located south of Road G, east of Road 24.5, situated in Section 10, Township 35N, Range 16W, N.M.P.M.

Planning: Director, Haley along with Assistant, Duncan, presented for signatures of a Mylar for a Subdivision Amendment and Rezoning for Lot #5 of Roelfs Ranches Subdivision, submitted by Judy & Paul Mead, on property located at 25408 Road S.6, Dolores, CO, consisting of 36.19 acres, more or less, located south of Hwy 184, east of Road 25, situated in Section 23, T.37N, R.16W, N.M.P.M.

Planning: Director, Haley along with Assistant, Duncan, presented for signatures of a Mylar for a Subdivision Amendment Application to the Keith Evans 2 Lot Moderate Subdivision, submitted by Keith Evans and Curt & Nancy Mangan, on properties located at 10659 Road 26, Cortez, CO, consisting of 15.51 acres, more or less and 10869 Road 26, Cortez, CO, consisting 16 acres, more or less, both located west of Road 26, south of Road L, situated in Section 23, T.36N, R.16W, N.M.P.M.

Planning: Director, Haley along with Assistant, Duncan, presented for signatures of a Mylar for a Subdivision Amendment to the Highland Terrace Major Subdivision, submitted by Burt & Debra Ramsey, on property located at TBD Road K.8, Cortez, CO, consisting of 0.63 acres, more or less, located north of Road K.8, west of Hwy 491, situated in Section 22, T.36N, R.16W, N.M.P.M.

Planning: Director, Haley along with Assistant, Duncan reported that the plat for a Boundary Line Adjustment of the Simmons Single Lot Development, submitted by Patsy Lou Simmons; agent: Dennis Giesler, on property located at 25409 Road H, Cortez, CO, consisting of 21.16 acres, more or less, situated east of Road 25, north of Road H, situated in Section 35, T.36N, R.16W, N.M.P.M, was not available at this time. 

DISCUSSION: A discussion was held regarding the review and determination of a priority list for non-compliant properties.  The Commissioner were in agreement to review the list during the October 3, 2022, Monday workshop.

PUBLIC COMMENT: Public comments were made by Mike Lynch, Carol Stepe and Gordon Calliham. 

VETERANS SERVICE: Veteran Service Officer, Sara Kuhn met with the Commissioners to give a monthly report.  A copy of the Colorado Department of Military and Veterans Affairs, County Veterans Service Officers Monthly Report and Certification of Pay, August 2022 was presented for the record.  Other topics discussed included; the August 2022 financial report, a review of office activities, statistical data, indirect income to Montezuma County, a certificate of excellence award for Officer Kuhn and the Honoring Our PACT Act.   (See attached)

MONTEZUMA COUNTY PUBLIC TRANSPORTATION (MCCO): MCCO Manager, Jennifer Morris was unavailable to report.

BOARD OF SOCIAL SERVICES MONTHLY REPORT: It being the time set aside, the Board of Social Services was conducted.  Director, Gina Montoya and Finance Officer, Lori Higgins were present.  (See attached)

SENIOR SERVICES: Director Jonathon G. Parker along with Lori Thompson met with the Commissioners to give a monthly report on the Senior Services programs.  A discussion was held regarding the Annex rental agreements and the Senior Center fees structure.  Director Parker will present the updated language for the proposed rental agreement during a future Commissioner’s meeting.  Other topics discussed included; miscommunications between the Sheriff’s office and the Senior Center, regarding the Commodity giveaway program.   (See attached)

EMERGENCY MANAGEMENT: Emergency Manager, Jim Spratlen was unavailable to report.

WEATHER & DROUGHT UPDATE: Jeff Colton, from the National Weather Service met with the Commissioners and discussed the winter outlook. 

UNFINISHED BUSINESS:

LIQUOR LICENSE: Deputy Clerk, Jerri Frizzell met with the Commissioners to present a liquor license renewal application for the Maverick Country Stores Inc. #275, located at 10223 US Hwy. 491, Cortez Co 81321.  Upon review of the application it was determined that it was not complete. The discussion was postponed until the next meeting.   

LETTER OF SUPPORT: County Economic Development Coordinator Jessica Thurman met with the Commissioner to present a letter of support for Leadership Montezuma Network.  Commissioner Koppenhafer moved to sign the letter of support for the Montezuma County and Montezuma Community Collective for the Montezuma Leadership Network in their proposal for the Laura Jane Masser Fund.  Second by Commissioner Lindsay and carried. (See attached) 

EXECUTIVE SESSION: Pursuant to Attorney MacLaren’s suggestion, Commissioner Lindsay moved to go into executive session for a conference with the attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and to include Commissioners Candelaria, Lindsay and Koppenhafer, Administrator Anderson, Attorney MacLaren, Clerk Percell and GIS Coordinator Doug Roth, seconded by Commissioner Koppenhafer and carried.  Topics for the executive session were, specific questions pertaining to County Road Y.  Commissioner Lindsay moved to go out of executive session, seconded by Commissioner Koppenhafer and carried.   (See attached)

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren discussed a complaint filed into District Court, by Montezuma County and the (CDPHE) Colorado Department of Public Health and Environment, naming CDPHE as a respondent, regarding the Ironwood consent order, dated July 29, 2022.  Attorney MacLaren gave an update on the Charles Fish Land Use contempt matter. 

GRANT COORDINATOR: Grant Coordinator, Nicole Glaser met with the Commissioners to give a monthly report.  Topics discussed included; the Congressional Directive Spending, the Outdoor Recreation Grant, the CHAFFA Grant for the Montezuma County Collaborative Work, grant opportunities for the Senior Services senior meals, a scheduled meeting with the Fuller Foundation, grant opportunities for the Noxious Weeds Department, the Landscape Scale Restoration Competitive Program Grant, the Special Highway Committee Off System Bridge Grant supplemental request, and the Department of Local Affairs (DOLA) EIAF Grant for the solar project at the Fairgrounds.

NATURAL RESOURCES, PLANNING & PUBLIC LANDS: Resource Director, James Dietrich, no report given.

COUNTY ADMINISTRATOR REPORT: County Administrator, Travis Anderson discussed time spent on personnel matters, grant opportunities, the attended Zoom CCI legislative meeting and the scheduled CDOT meeting to discuss the Alkalide Basin Project.  Administrator Anderson reported that Emergency Manager Spratlen had gone to Florida to help as an incident commander during hurricane Ian.

PUBLIC HEALTH:  On behalf of the Public Health Department, Commissioner Candelaria presented for signature, the Amendment to the Contract, Amendment #3 for 2021*0191.  Commissioner Lindsay moved to sign the contract with Colorado Department of Public Health and Environment, for the original contract number 2021*0191, Amendment #3, with a total of $170,000.00.  Second by Commissioner Koppenhafer and carried.   (See attached)

Master Task Order Contract for Amendment #1 (#23FAA00035 AMD1) was presented for signature.  Commissioner Lindsay moved to sign the Master Task Order Contract #23FAA00035 AMD1, with the State of Colorado Public Health Department and Montezuma County Commissioners.  Second by Commissioner Koppenhafer and carried.  (See attached)

Task Order Contract #23FAA00035, Task Order #2023*2233, in the amount of $116,927.00, for cost reimbursement for the WIC Director, was presented for signature.  Commissioner Koppenhafer moved to sign the Master Task Order Contract #23FAA00035, Task Order #2023*2233, for $116,927.00.  Second by Commissioner Lindsay and carried.  (See attached)

COUNTY COMMISSIONER REPORT: Topics discussed within the Commissioners reports included: Commissioner Lindsay discussed the scheduled Cortez City Council meeting.  Commissioner Koppenhafer reported on the attended Zoom CCI County legislative proposals and constituent discussions.  Commissioner Candelaria discussed the attended monthly US Department of Transportation meeting, the ClearGov Inc. demonstration, a Meet and Greet event with candidate Shelli Shaw, an overview of the Monday workshop and the earlier public comments. 

Chairman Candelaria announced the meeting would reconvene at 1:30 p.m., as the E-911 Board Meeting

MOTION TO ADJOURN: was made by Commissioner Lindsey, seconded by Commissioner Koppenhafer and carried.

MEETING ADJOURNED: 11:15 a.m.

CORRESPONDENCE: The following correspondence was read and noted:

1:30 p.m. E-911 Board

E-911 BOARD MEETING: Chief Vernon Knuckles, CFO Kelly Comisky, Manager Shea Allred and Lieutenant Rick Spencer met with the Commissioners to discuss the dispatch equipment.  Topics discussed included:  the Vesta 911 Phone system upgrade, the Revcore voice logger, the Eventide Voice Logger, the APCO IntelliComm Guide Card System & EMD Program, the eForce interface for the guide card system and the Menefee EMS repeater battery backup.  Commissioner Lindsay moved to expend the funds out of E911, to purchase the backup battery system, the guide card system and the interface for the guide card system, in the amount of $59,208.83.   Second by Commissioner Koppenhafer and carried.  It was agreed to continue the discussion until October 18, 2022 for further review and determination. 

E911 BOARD, MOTION TO ADJOURN: was made by Commissioner Lindsey, seconded by Commissioner Koppenhafer and carried.

MEETING ADJOURNED: 2:02 p.m.