PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

September 14, 2021

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday September 14, 2021 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Joel Stevenson, Commissioner of Deeds

Shalako Powers, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN, CANDELARIA opened the meeting of September 14, 2021 with the Pledge of Allegiance.

MINUTES: Commissioner Lindsay moved to approve the minutes of the Proceedings of the Board of Commissioners Montezuma County, Colorado dated September 7, 2021 as presented.  Motion was seconded by Commissioner Stevenson and carried.

PLANNING: Planning Director, Don Haley with Assistant, S. Jane Duncan presented for signatures of a Subdivision Amendment for a Boundary Line Adjustment within the Herrington Minor Subdivision, submitted by Edward Tevault, on property located at 21555 Road F, Cortez, CO, consisting of 3 acres, more or less, located south of Road F and east of Road 21 situated in Section 18, T.35N., R.16W., N.M.P.M.

Director, Haley with Assistant, Duncan reported that the recording fees were not available at this time for the Variance submitted by Bruce Lightenburger; agent: Keenen Lovett, on Lot #8 of the Dolores River Ranches Subdivision, located at 18916 Hwy 145, Dolores, CO, consisting of 36.65 acres, more or less, located south of Hwy 145, situated in Section 7, T. 37N, R. 14W, N.M.P.M.

Director, Haley presented the Planning Department proposed 2022 budget. Topics discussed included; revenues, permanent salaries, fringe benefits, operating expenses professional services and software.  (See attached)

PUBLIC COMMENT: Andi Bundy and Gene Ring discussed the proposed Fairground’s Race Track Contract.

DISCUSSION: Arlina Yazzie and Katy Maxwell presented the Suicide Prevention Awareness Proclamation. Commissioner Stevenson moved to sign the Proclamation that September is National Suicide Prevention Awareness Month.  Second by Commissioner Lindsay and carried. (See attached)

DISCUSSION: From Enterprise Fleet Management, Andrew Schmidt along with Road & Bridge Equipment Manager, Shane Higman met with the Commissioners to present for approval the fleet management program.  Commissioner Lindsay moved to accept Enterprise to manage the fleet.  Second by Commissioner Stevenson and carried.  (See attached)

VEHICLE MAINTENANCE: Road & Bridge Equipment Manager, Shane Higman met with the Commissioners to give the proposed 2022 budget presentation.  Topics discussed included; insurance and bonds, permanent salaries, fuel, employee staff time and operating expenses.  A discussion was held regarding the proposed vehicle/gravel trade with Dolores County.   Commissioner Lindsay moved to allow the trade.  Second by Commissioner Stevenson. With two votes in favor from Commissioners Stevenson and Lindsay, along with one vote against from Commissioner Candelaria, the motion carried.     (See attached)

IT: IT Director, Jim McClain met with the Commissioners to present the proposed 2022 budget presentation.  Topics discussed included; a fire suppression system for the server room, permanent salaries, fringe benefits, operating expenses, maintenance contracts, the Tyler software, miscellaneous expense, Fleet expense, the Network, IT Capital account, IT Shi and the IT Data Domain.  (See attached)

GROUNDS AND BUILDINGS: Interim Maintenance Supervisor, Dustin Sattler met with the Commissioners to present the proposed 2022 budget presentation. Topics discussed included; permanent salaries, fringe benefits, operating expenses, professional services,  telephone expense, public utilities, maintenance contracts, building repairs, vehicle maintenance, fleet costs, Administration operating, Coroner operating, the Annexes operating,  Sheriff’s Office operating, Jail operating, Transportation operating, Combined Courts operating, Admin utilities, Coroners utilities, the Annexes utilities, Sheriff’s Office / Jail utilities,  the Combined Courts utilities and the Combined Court building’s sally port.   (See attached)

GIS MAPPING: GIS Manager, Doug Roth and Mapping Specialist, Rachel Medina met with the Commissioners to discuss the Redistricting project and to give the proposed 2022 budget presentation.  Manager Roth gave an overview of the current, staff proposed district changes.  The 2022 budget topics discussed included; permanent salaries, fringe benefits, operating expenses, telephone, maintenance contracts, dues, travel and training and the Aerial Project.  (See attached)

UNFINISHED BUSINESS: Administrator Powers presented, RESOLUTION #13-2021: A Resolution Opposing the Federal Government’s “30 X 30” Land Preservation Goal.  Commissioner Stevenson moved to sign Resolution #13-2021, a resolution, Opposing the Federal Government’s “30 X 30” Land Preservation Goal.  Second by Commissioner Lindsay and carried.  (See attached)

It was reported that the Fairground’s Race Track Contract would be advertised for facility proposals

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren, no report given.

COUNTY ADMINISTRATOR REPORT: Administrator, Shak Powers discussed the 2022 appointment for the County’s Representative to Region 9, the Community Intervention Program and the cancellation of the September 16^th, scheduled Tribal Council meeting.  Administrator Powers presented an amended Employee Handbook for approval.  Commissioner Lindsay moved to correct the changes in the handbook as presented.  Second by Commissioner Stevenson and carried.  Administrator Powers presented a Public Notice for a meeting with Naomi Dobbs, Southwest Colorado Regional Director for Congresswoman Lauren Boebert, to be held October 7, 2021 from 3:00-430 p.m., within the Commissioner’s meeting room.  (See attached) 

COUNTY COMMISSIONER REPORT: Topics discussed within the Commissioners reports included: Commissioner Lindsay discussed; attendance at the GOP picnic, the scheduled Cortez City Council meeting, constituent phone calls and the Fairground’s Rack Track Contract.

Commissioner Stevenson discussed; the attended Mancos Town Board meeting, the League of Women Voters meeting, the Lincoln Day dinner, the Department Head meeting, the Monday Workshop, reading budget proposals, constituent phone calls received and the Fairground’s Rack Track Contract.  Commissioner Candelaria discussed constituent phone calls received and the Fairground’s Rack Track Contract

TOUR: Combined Courts Building

CORRESPONDENCE: The following correspondence was read and noted: 

MOTION TO ADJOURN: was made by Commissioner Lindsay seconded by Commissioner Stevenson and carried.

MEETING ADJOURNED: 10:45 a.m.