BOCC Minutes October 25, 2022

PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

October 25, 2022

STATE OF COLORADO           )

) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday October 25, 2022 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN, CANDELARIA opened the meeting of October 25, 2022 with the Pledge of Allegiance

MINUTES: Commissioner Koppenhafer moved to approve the minutes of the Proceedings of the Board of Commissioners Montezuma County, Colorado dated Tuesday, October 18, 2022, as presented.  Motion was seconded by Commissioner Lindsay and carried.

PLANNING: Planning Director, Don Haley along with Assistant, S. Jane Duncan presented for signatures of a Mylar for an Amendment and AR3-9 Rezoning to the Mesa Foothills 2 Lot Minor Subdivision, Lot #2, submitted by Jeff Oakey, on property located at 30214 Road H, Cortez, CO, consisting of 18.10 acres, more or less, located south of Hwy 160, east of Road 27 situated in Section 34, T.36N., R.15W., N.M.P.M.

PLANNING: Planning Director, Don Haley along with Assistant, S. Jane Duncan presented for signatures of a Mylar for a 2 Lot Minor Subdivision & Rezoning, submitted by James Shaner; agent: Logon Vogt, on property located at 7601 Road 37, Mancos, CO, consisting of 35.03 acres, more or less, located south of Hwy 160, west of Road 37, situated in Section 3, T.35N., R.14W., N.M.P.M.

PLANNING: Director, Haley along with Assistant, S. Jane Duncan reported the Mylar for a Boundary Line Adjustment of the Simmons Single Lot Development, submitted by Patsy Lou Simmons; agent: Dennis Giesler, on property located at 25409 Road H, Cortez, CO, consisting of 21.16 acres, more or less, situated east of Road 25, north of Road H, situated in Section 35, T.36N, R.16W, N.M.P.M., was not available at this time.

PUBLIC COMMENT: No public comment was made.

UNFINISHED BUSINESS:

DISCUSSION: It was reported that Maintenance Supervisor, Dustin Sattler and Sheriff Nowlin will review the Detention Center cooler & freezer bids and then will present recommendations to the Board during the October 31^st Workshop meeting.

DISCUSSION: Emergency Manager, Jim Spratlen met with the Commissioners to present for approval the Local Share Commitment Letter for Montezuma County COOP Generator Project.  Commissioner Lindsay moved to sign the grant application commitment letter, for Montezuma County COOP Generator Project, in the amount of $162,368.00, which our match will be $16,237.00.  Second by Commissioner Koppenhafer and carried (See attached)   

DISCUSSION: Sheriff Nowlin met with the Commissioners to discuss the Southern Health Partners Proposal.  The Commissioners were in agreement to postpone the decision until the November 15, 2022 meeting for further contract review.

BOARD OF SOCIAL SERVICES MONTHLY REPORT: It being the time set aside, the Board of Social Services was conducted.  Director, Gina Montoya and Finance Officer, Lori Higgins were present.  (See attached)

VETERANS SERVICE: Veteran Service Officer, Sara Kuhn met with the Commissioners to give a monthly report.  A copy of the Colorado Department of Military and Veterans Affairs, County Veterans Service Officers Monthly Report and Certification of Pay, September 2022 was presented for the record.  Other topics discussed included; the September 2022 financial report, a review of office activities, statistical data and the indirect income to Montezuma County.  Officer Kuhn gave an overview of scheduled Veteran’s Day events.  (See attached).

ADDITIONAL UNFINISHED BUSINESS:

DISCUSSION: Lieutenant, Rick Spencer met with the Commissioners to discuss the Montezuma County Fire Chiefs Association, County Fairground fee waiver request.  Commissioner Lindsay moved to waive the fees for the Montezuma County Fire Chiefs Association, for use of the Fairgrounds, on the 11^th and 12^th of March 2023.  Second by Commissioner Koppenhafer and carried.   

DISCUSSION: A discussion was held regarding the BOCC Appointed Board Positions.  The list will be reviewed for further discussion.  (See attached)

EXECUTIVE SESSION: Pursuant to Attorney MacLaren’s suggestion, Commissioner Lindsay moved to go into executive session for a conference with the attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and to include Commissioners Candelaria, Lindsay and Koppenhafer, Administrator Anderson, Attorney MacLaren and Clerk Percell, seconded by Commissioner Koppenhafer and carried. Topics for the executive session were legal tactics of negotiation, legalities and procedure regarding potential litigation that the County may be facing. Commissioner Lindsay moved to go out of executive session, seconded by Commissioner Koppenhafer and carried.   (See attached)

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren discussed the mailed Land Use Code violation letters.

NATURAL RESOURCES, PLANNING & PUBLIC LANDS: Resource Director, James Dietrich, no report given.

COUNTY ADMINISTRATOR REPORT: County Administrator, Travis Anderson, reported on the attended Grand Opening for the Montezuma County Historical Society Museum, an attended meeting with Cortez City Manager, Drew Sanders and the Ute Mountain Ute Tribe regarding the Lake Nighthorse water project and a proposed draft budget / finance policy.

PAYABLE EXPENDITURE REPORT: Administrator Anderson presented for approval, the September 2022 Accounts Payable Expenditure Reports in the amount of $3,337,738.50.  Commissioner Lindsay moved to accept the financials for the month of September, 2022, in the amount of $3,337,738.50.  Second by Commissioner Koppenhafer and carried.   (See attached)

COUNTY COMMISSIONER REPORT: Topics discussed within the Commissioners reports included: Commissioner Lindsay discussed the attended grand opening for the Montezuma County Historical Society Museum, the scheduled Cortez City Council meeting and constituent discussions. Commissioner Koppenhafer gave an update on the Groundhog project and discussed constituent phone calls.  Commissioner Candelaria discussed the monthly check in with the US DOT Infrastructure Law Implementation and the attended (WUI) Wildland Urban Interface Code Board deep dive meeting, a tour of the Groundhog project, a review of the Monday Workshop, and the attended Dolores Town Council meeting.

Chairman Candelaria announced the meeting would reconvene at 1:30 p.m., as the E-911 Board Meeting

MOTION TO ADJOURN: was made by Commissioner Lindsey, seconded by Commissioner Koppenhafer and carried.

MEETING ADJOURNED: 10:40 a.m.

1:30 p.m. E-911 Board

E-911 BOARD MEETING: From the City of Cortez, Police Chief, Vernon Knuckles, CFO Kelly Koskie, IT Manager Shay Allred, Attorney Patrick Coleman, along with Eric Simmons and the County, GIS Manager, Doug Roth met with the Commissioners to discuss the Revcore, the Eventide Logger ($102,755.00) and the Vesta 911 Phone System ($421,009.97).  Commissioner Lindsay moved to set aside the funds from the E911 fund for the Vesta System and the Eventide System.  Second by Commissioner Koppenhafer and carried.

MOTION TO ADJOURN: was made by Commissioner Lindsey, seconded by Commissioner Koppenhafer and carried.

CORRESPONDENCE: The following correspondence was read and noted:

MEETING ADJOURNED: 2:20 p.m.

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Clerk                     October 25, 2022                            Chairman