BOCC Minutes October 3 2023

PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

October 3, 2023

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday October 3, 2023 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

MINUTES: Commissioner Lindsay moved to accept the Proceedings of the Board of County Commissioners of Montezuma County, for September 26, 2023 as amended.  Motion was seconded by Commissioner Koppenhafer and carried.

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a proposed Single Lot Development and AR10-34 Rezoning Application, submitted by Ronnie & Rachel Hurst, on property located at 29998 Hwy 184, Dolores, CO, consisting of 15 acres, more or less, located south of Hwy 184, west of Road 30, situated in Section 21, Township 37N, Range 15W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.  Mr. Hurst was present.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Lindsay moved to accept the proposed Single Lot Development and AR10-34 Rezoning Application, submitted by Ronnie & Rachel Hurst, on property located at 29998 Hwy 184, Dolores.  Second by Commissioner Koppenhafer and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PLANNING: Director, Haley along with Assistant, Duncan presented for discussion and approval of a proposed flyer/insert, which notifies property owners the appropriate County Department(s) to contact for development.  This would be included in the year’s property tax statements.  The Commissioners were in agreement to move forward with the proposed flyer insert.   (See attached)

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a proposed 2 Lot Moderate Subdivision and AR3-9 Rezoning Application submitted by Robert & Katherine Heyder Living Trust; agent: Benjamin Bradford Shaw, on property located at 12064 Road 40, Mancos, CO, consisting of 12.85 acres, more or less, located east of Road 40, north of Hwy 184, situated in Section 8, Township 36N, Range 13W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.  Agent, Shaw was present.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Koppenhafer moved to approve the proposed 2 Lot Moderate Subdivision and AR3-9 Rezoning Application submitted by Robert & Katherine Heyder Living Trust; at 12064 Road 40, Mancos, CO.  Second by Commissioner Lindsay and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PUBLIC COMMENT: Public comment was made by Ruth Stockwell.

DISCUSSION: Jake Zehnder met with the Commissioners for a discussion and decision related to the Employee Health Insurance.  Commissioner Lindsay moved to accept the bid from Cigna for the health insurance for Montezuma County.  Second by Commissioner Koppenhafer and carried.  (See attached)

ROAD & BRIDGE DEPARTMENT: Road Superintendent, Rob Englehart met with the Commissioners to give a monthly report.  Superintendent Englehart presented the road and bridge schedule for the month of October, 2023 and gave an overview of the type of work scheduled.  Other topics discussed included: the Alkali Bridge project, the completion of the Forest service crushing and crushing at the Ormiston pit. (See attached)

The Spruce Creek Multi-Plate Culvert project was presented for review and discussion.  Commissioner Koppenhafer moved to approve the construction of the Spruce Creek multi-plate culvert, up to $75,000.00 for the concrete quote, for that project.  Second by Commissioner Lindsay and carried.  (See attached)

NOXIOUS WEED DEPARTMENT: Weed Department Manager, Bonnie Anderson was not available to give a report.

LANDFILL: Landfill Manager, Mel Jarmon gave his monthly report which included the 2023 Landfill budget spread sheet.  Topics discussed with the report included: the Carver Field, equipment repairs and out of county customers.  Manager Jarmon presented the 2024 proposed rate increases.  Commissioner Lindsay moved to approve the proposed rate increases at the Landfill.  Second by Commissioner Koppenhafer and carried.  (See attached)

FAIRGROUNDS: Fairgrounds Manager, Justin McGuire gave his monthly report which included the year to date numbers.  Year to date numbers included 61,230 in attendance, Revenues at $91,247.49 and Expenditures at $212,632.40.  A discussion was held regarding past and future events scheduled at the Fairgrounds.  Other topics discussed included: the Outside Restroom Remodel project, planned winter maintenance and the Fire Suppression Project.  Manager McGuire presented the quotes for the Donated Gravel Project.  Commissioner Koppenhafer moved to approve the K Rocking S Trucking LLC to haul 1071 tons of donated gravel to the Fairgrounds from the Four Corners pit, in the amount of $15,187.50.  Second by Commissioner Lindsay and carried.     (See attached)

EMERGENCY MANAGEMENT: Emergency Manager, Jim Spratlen met with the Commissioner and gave a monthly update.  Manager Spratlen presented for discussion and review; the Monthly Situational Report.  Topics discussed within the report included: the Snag Fire, the Hope Fire, small fires at Pleasant View and Phil’s World, the scheduled Federal emergency alert, the County’s infrastructure study, from the Cyber Infrastructure Security Agency (CISA), the 2022 FEMA Generator grant, training and drills and County employee ICS classes.  Public Information Officer, Vicki Shaffer gave a demonstration on “How to sign up” for the new Everbridge Emergency Alert System.   (See attached)

CSU EXTENSION OFFICE: Extension Director, Emily Lockard met with the Commissioners for a monthly report.  Topics of the discussion included; 4-H enrollment, the scheduled IFA presentation “Tour De 4-H”, the Educational Access  Program, taster workshops, quilting and knitting classes, the scheduled 4-H Achievement night, a pollinator class, range judging classes, the Apple U- Pick event, the Orchard Program, a cider pressing event, the Dryland Restoration Project, hosted canning classes, the Drought Advisory Program, the Colorado Master Irrigator Program, grant applications, county vehicle  concerns and the proposed budget cuts.  (See attached)  

UNFINISHED BUSINESS:

MONTEZUMA COUNTY PUBLIC TRANSPORTATION (MCCO): Director, Jennifer Morris presented for approval the recommended proposal for the MOCO Fixed Route Feasibility Study.  Commissioner Lindsay moved to accept the bid submitted from Compass Transit Consulting, to do the feasibility study for the MOCO fixed route system.  Second by Commissioner Koppenhafer and carried.  (See attached)  

LETTER OF SUPPORT: A letter of support addressed to the Forest Restoration and Wildfire Risk Mitigation for the Mancos Conservation District was presented for approval.  Commissioner Lindsay moved to sign the letter of support for the Forest Restoration and Wildfire Risk Mitigation, for the Mancos Conservation District.  Second by Commissioner Koppenhafer and carried.  (See attached)

NEW BUSINESS:

RESOLUTION: Attorney MacLaren presented for approval, Resolution #22-2023, a Resolution Pursuant to C.R.S. 30-20-601 et seq. Forming, Creating, And Establishing a Local Improvement District For The Chip Sealing of County Road 26.1 Loop Serving The Mesa Sky Estates Subdivision, And Providing for Payment Of The Costs For Said Improvements By Assessment Of Property.  Commissioner Koppenhafer moved to approve Resolution #22-2023, a resolution forming, creating, and establishing a Local Improvement District for the chip sealing of County Road 26.1 Loop, serving the Mesa Sky Estates Subdivision.  Second by Commissioner Lindsay and carried. (See attached)

DISCUSSION: GIS Mapping Specialist, Nolan Notah, Manager, Doug Roth along with Economic Development Coordinator, Jessica Thurman gave an update on the Recreational Maps Webpage and discussed promotional opportunities for the County’s GIS resources.  (See attached)

ECONOMIC DEVELOPMENT: Economic Development Coordinator, Jessica Thurman met with the Commissioner to give a monthly report.  Topics discussed included; local business development, work with the Historic Preservation Society to become a Certified Local Government, Historic Preservation Tax credits, a discussion held with Manufactures Edge, the Make It Montezuma Monday Start-Up Business Blitz events, a scheduled Enterprise Tax Credit Webinar, the scheduled Quality Jobs Webinar, the MCC discussion related to housing and transportation, discussions with Housing Solutions, marketing for MOCO, drought and agriculture, the Noxious Weed Program, Work Force and Business, the Community Health Actions Team, and a renewed relationship with PCC and the Habitat for Humanity projects. 

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren gave an update on the Ironwood Case, and mentioned Child Protection cases and the local providers.

ADMINISTRATOR REPORT: County Administrator, Travis Anderson mentioned a discussion held with the Combined Courts related to a reduction of utility and janitorial expenses, gave an update on the Dolores Contract, a scheduled discussion related to concerns from the Sheriff and detox issues, and the attended CCI discussion related to the proposed Proposition HH.

COUNTY COMMISSIONER REPORT: Topics within the Commissioners reports included: Commissioner Lindsay discussed the attended CCI meeting related to the proposed Proposition HH, Zoom attendance to the Cortez City Council meeting, Zoom attendance to the Region 9 meeting, mentioned the scheduled Cortez Fly In Event and offered congratulations to Micah Rudosky.  Commissioner Koppenhafer discussed the attended workshop for the Southwest Water Conservation District and Colorado River Task Force meeting and mentioned the next Colorado River Task Force meeting would be held in Ignacio.  Commissioner Candelaria discussed the proposed Proposition HH, the scheduled (STAK) State Transportation Advisory Committee meeting, the Monday workshop and the Spruce Creek Multi-Plate Culvert project.

MOTION TO ADJOURN: Commissioner Koppenhafer moved to adjourn, seconded by Commissioner Koppenhafer and carried.

CORRESPONDENCE: The following correspondence was read and noted:

MEETING ADJOURNED: 11:20 a.m.

Chairman Candelaria announced the meeting would reconvene at 1:30 p.m., as the Board of County Health

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Clerk                          October 3, 2023                       Chairman