BOCC Minutes October 31, 2023

PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

October 31, 2023

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday October 31, 2023 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman, Absent

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator, Absent

Ian MacLaren, County Attorney

Kim Percell, County Clerk

Jim McClain, IT Director

CHAIRMAN, CANDELARIA opened the meeting of October 31, 2023 with the Pledge of Allegiance

MINUTES: Commissioner Koppenhafer moved to approve the Proceedings of the Board of County Commissioners of Montezuma County, for Tuesday, October 24, 2023 as presented.  Motion was seconded by Commissioner Candelaria and carried.

PUBLIC COMMENT: Public comment was made by Max Ash.

LANDFILL: Landfill Manager, Mel Jarmon gave his monthly report which included the 2023 Landfill budget spread sheet.  Other topics discussed with the report included: equipment repairs, ordered parts, an update on the Carver Field, a visit from CDPHE and a future rented shredder project.  (See attached)

FAIRGROUNDS: Fairgrounds Manager, Justin McGuire gave his monthly report which included the year to date numbers.  Year to date numbers included; 62,890 in attendance, Revenues at $105,793.99, and Expenditures at $221,025.94.  Manager McGuire gave a review of past and future events scheduled at the Fairgrounds.  Other topics discussed included: the weekly practice schedules, planned maintenance projects, Shaw Solar, the fire suppression system, a new Facebook page and a proposed roof vent or fan at the sheep barn.  A discussion was held related to the proposed Race Track Lease.  It was agreed that Attorney Maclaren would update the lease and bring back for consideration at a future date.  (See attached)

UNFINISHED BUSINESS:

LETTER OF SUPPORT: A letter of support addressed to Colorado Office of Economic Development and International Trade (OEDIT) related to the Timber Age IHIP Application was presented for approval.  Commissioner Koppenhafer moved to sign the letter of support, for Timber Age IHIP to establish a factory in Montezuma County dedicated to the production of cross laminated timber.  Second by Commissioner Candelaria and carried.  (See attached)

FAIR BOARD: APPOINTMENTS: Letters of interests to serve on the Montezuma County Fair Board were received by Trent Carver, Hailee Harrison, Tiffany Small, Kristyn Spruell, and David Spiegel.  Commissioner Koppenhafer moved to appoint Krystin Spruell and Trent Carver to the Montezuma County Fair Board, and Hailee Harrison as the alternate.  Second by Commissioner Candelaria and carried.  (See attached)  

DISCUSSION: Sheriff Nowlin met with the Commissioners to discuss the previously presented Montezuma County Sheriff’s Office Position / Annual Pay Grade 2023.  Sheriff Nowlin reported that the wrong document was being presented.  The discussion was postponed to a future date, to allow time to find the document that had been presented on August 15, 2023.  (See attached)

DISCUSSION:  The request from VFW Post 5231, Commander, Tommy Enders to waive fees for the use of Annex I for the 2024 events was tabled to a future date.   (See attached)

DISCUSSION: The Compass Consulting Contract with MoCo Transportation was presented for approval.  Commissioner Koppenhafer moved to approve the agreement between Montezuma County and Compass Transit Consulting an independent contractor, to provide professional services for Montezuma County as far as transit routes, and to authorize Administrator Anderson to sign the contract.  Second by Commissioner Candelaria and carried. (See attached)

DISCUSSION: The CDOT administration and operations contract for MoCo Transportation was presented for approval.  Commissioner Koppenhafer moved to approve the agreement with the Colorado Department of Transportation, Sub-award agreement, with funds coming from Federal, some local, and some State match, in the agreement, total amount of $284,932.00 for the Transportation Department in Montezuma County, agreement number 24-HTR-ZL-00140.  Second by Commissioner Candelaria and carried. (See attached)

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren read a press release related to the Sheriff’s office Use of Drones’ case and gave an update on the Fair Board civil rights complaint.  (See attached)   

ADMINISTRATOR REPORT: County Administrator, Travis Anderson was not available to report.

TRANSFER ORDER: Representing Administrator Anderson, It Director Jim McClain presented for approval Transfer Order #3-2023, a transfer of $39,696.00 from General Fund (001) to Public Health Fund (003) for 2023 per capita calculations.  Commissioner Koppenhafer moved to approve Order #3-2023, a transfer of $39,696.00 from the General Fund to the Public Health Fund.  Second by Commissioner Candelaria and carried.  (See attached)

TRANSFER ORDER: Representing Administrator Anderson, It Director McClain presented for approval Transfer Order #4-2023, a transfer $470,000.00 from General Fund (001) to Capital Fund (004) for 2023 Capital expenditures.   Commissioner Koppenhafer moved to approve Order #4-2023, a transfer $470,000.00 from the General Fund to the Capital Fund for 2023 Capital expenditures.  Second by Commissioner Candelaria and carried (See attached) 

COUNTY COMMISSIONER REPORT: Topics within the Commissioners reports included: Commissioner Lindsay was not available to report.  Commissioner Koppenhafer reported on the attended Colorado River Task Force meeting and reported that he had missed the Mancos Town Council meeting.  Commissioner Candelaria discussed the attended Dolores Senior Center luncheon and the Monday Workshop.

MOTION TO ADJOURN: Commissioner Koppenhafer moved to adjourn, seconded by Commissioner Candelaria and carried.

CORRESPONDENCE: The following correspondence was read and noted:

MEETING ADJOURNED:  9:58 a.m.

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Clerk                          October 31, 2023                       Chairman