BOCC Minutes October 10 2023

PROCEEDINGS OF THE BOARD OF COMMISSIONERS

MONTEZUMA COUNTY, COLORADO

October 10, 2023

STATE OF COLORADO           )

                                                     ) ss.

COUNTY OF MONTEZUMA   )

At a regular meeting of the Board of Commissioners, Montezuma County, Colorado, held on Tuesday October 10, 2023 at the Montezuma County Administration building in Cortez, Colorado, there were present:

Jim Candelaria, Chairman

Kent Lindsay, Vice Chairman

Gerald Koppenhafer, Commissioner of Deeds

Travis Anderson, County Administrator

Ian MacLaren, County Attorney

Kim Percell, County Clerk

CHAIRMAN, CANDELARIA opened the meeting of October 10, 2023 with the Pledge of Allegiance

MINUTES: Commissioner Koppenhafer moved to approve the Proceedings of the Board of County Commissioners of Montezuma County, for Tuesday, October 3, 2023 as presented.  Motion was seconded by Commissioner Lindsay and carried.

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a 4 Lot Moderate Subdivision and Rezoning Application submitted by Triple S Farms, LLC; agent: Ernie Maness, on property located at 26960 Road N, Cortez, CO, consisting of 13 acres, more or less, located south of Road N, west of Hwy 145, situated in Section 12, T.36N, R.16W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.   Agent Maness was present.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Public comment was made by Phil Schmitt and Gay Balfour.  Hearing no further public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Koppenhafer moved to approve the 4 Lot Moderate Subdivision and Rezoning Application submitted by Triple S Farms, LLC, agent: Ernie Maness, on property located at 26960 Road N, Cortez, contingent upon the correction to the plat and the covenants recommended by the P&Z.  Second by Commissioner Lindsay and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a proposed 3 Lot Minor Subdivision and AR3-9 and AR10-34 Rezoning Application, submitted by Kenneth Bradshaw, on property located at TBD Hwy 491, Cortez, CO, consisting of 36.24 acres, more or less, located east of Hwy 491, west of Road 22, situated in Section 19, T.37N, R.16W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.  Mr. Bradshaw was present.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Lindsay moved to approve the proposed 3 Lot Minor Subdivision and AR3-9 and AR10-34 Rezoning Application, submitted by Kenneth Bradshaw, on property located at TBD Hwy 491, Cortez.  Second by Commissioner Koppenhafer and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PUBLIC HEARING: It being the time set aside a public hearing is held for review and determination regarding a proposed Single Lot Development and Rezoning Application, submitted by Jason & Ashley Merritt, on property located at 15518 Road 20, Cortez, CO, consisting of 3.63 acres, more or less, located south of Road S, east of Road 20, situated in Section 25, Township 37N, Range 17W, N.M.P.M.  The roll was called, the public notice read, and the proceedings were recorded for the record.   Ed Merritt was present.  Planning Director, Don Haley along with Assistant, S. Jane Duncan presented the details of the application and the findings of the Planning and Zoning Commission.  Commissioner Candelaria opened the hearing to public comment.  Hearing no public comment that portion of the hearing was closed.  After hearing all the evidence presented Commissioner Koppenhafer moved to approve the proposed Single Lot Development and Rezoning Application, submitted by Jason & Ashley Merritt, on property located at 15518 Road 20, Cortez, CO.  Second by Commissioner Lindsay and carried.  Commissioner Candelaria closed the hearing at this time.  (See attached)

PLANNING: Director, Haley along with Assistant, Duncan presented for signatures of a Mylar for a Single Lot Development and Rezoning, submitted by Jason & Ashley Merritt, on property located at 15518 Road 20, Cortez, CO, consisting of 3.63 acres, more or less, located south of Road S, east of Road 20, situated in Section 25, Township 37N, Range 17W, N.M.P.M.

PUBLIC COMMENT: Public comment was made by James Russell Myers, and Odis Sikes.

VEHICLE MAINTENANCE: Road & Bridge Equipment Manager, Shane Higman met with the Commissioners to give a monthly report.  Topics discussed included: a Fleet Hourly Rate Report, funds received on items that had been auctioned and the Sheriff’s vehicle for the Town of Dolores.  Manager Higman presented for approval, the 2023 Maintenance pickup replacement quotes. Commissioner Koppenhafer moved to approve the purchase of the Model 2500 Maintenance pickup for 2023, from Bozarth Chevy in the amount of $54,936.20.  Second by Commissioner Lindsay and carried.  (See attached)

GROUNDS AND BUILDINGS: Maintenance Supervisor, Dustin Sattler reported on the grounds and buildings.  Topics discussed included: door replacements at the Pleasant View Sand Shed, the HVAC units for the Sheriff’s Department, HVAC filter replacements at the Combined Courts, and the scheduling of the fire back flow.  Supervisor Sattler presented for discussion, the County Building’s, 2024 Janitorial Services quotes from Bravo! Cleaning & Restoration, Brisa Caraveo-Chavez, Decker & Associates, Inc., Monica’s Cleaning Service, Robert & Heidi Stockwell, Stockwell Cleaning, Superior Services, LLC., and Taylor Betts.  Commissioner Lindsay moved to accept the low bid across the board, across all departments, for each department, as presented.  Second by Commissioner Koppenhafer and carried.  (See Attached)

IT: IT Director, Jim McClain met with the Commissioners to present his monthly report.  Director McClain gave an update on the Broadband Plan.  Topics discussed included: grant proposals, coordinating with Empire Electric, an attended meeting with the Colorado Broadband office and the grant decision to be made in November. 

GIS MAPPING: GIS Manager, Doug Roth met with the Commissioners to give a monthly report.  Manager Roth gave a demonstration of the new Road Impact Fees Map.  The map may be accessed at https://www.arcgis.com/home/webmap/viewer.html?webmap=8923f16cfdba4f5d967830fd38be9650&extent=-108.6715,37.2689,-108.2499,37.5256 .     

PUBLIC LANDS: No reports given.

UNFINISHED BUSINESS:

DISCUSSION: A discussion was held related to Proposition 123, with a baseline of 13 and a commitment to opt-in.  Commissioner Lindsay moved to opt in to Proposition 123.  The motion was second by Commissioner Koppenhafer and carried. (See attached)

DISCUSSION: Fairground Manager Justin McGuire met with the Commissioner to discuss the received Fairgrounds Solar Project bids. There was an additional bid received before the deadline but was delivered to a different county office.  Bids were received from Shaw Solar and Utopian Power.  The bids will be reviewed and brought back to the BOCC for a decision.   

NEW BUSINESS:

LIQUOR LICENSE: Deputy Clerk, Jerri Frizzell met with the Commissioners to present a liquor license renewal application for the Maverick Inc. Store #275, located at 10223 US Hwy. 491, Cortez Co 81321.  Commissioner Koppenhafer moved to approve the retail liquor license renewal for Maverick Inc., at 10223 US Hwy. 491, Cortez Co.  Second by Commissioner Lindsay and carried.  (See attached)

2024 BUDGET: Administrator, Anderson presented the proposed 2024 Budget for discussion.  The Commissioners will review the presented budget and continue the discussion at a future time.   (See attached)

COUNTY ATTORNEY REPORT: County Attorney, Ian MacLaren gave an update on the Ironwood Case.

ADMINISTRATOR REPORT: County Administrator, Travis Anderson mentioned administrative managerial duties, a scheduled meeting to discuss a recycle program at the Landfill, the attended CCI meeting and reported that the County Public Information Officer was currently helping with the Penrose Co. situation.  

COUNTY COMMISSIONER REPORT: Topics within the Commissioners reports included: Commissioner Koppenhafer reported that he was unable to attend the NCA Conference call and constituent discussions. Commissioner Lindsay discussed the zoom attendance to the CCI meeting related to Senate Bill 22-225, zoom attendance to the CCI legislative priorities meeting, and the scheduled Cortez City Council meeting.  Commissioner Candelaria discussed the attended (STAC) State Transportation Advisory Committee meeting, an attended meeting with a CDPHE attorney, and the attended CCI legislative priorities meeting and the Dolores Town Board Meeting.

MOTION TO ADJOURN: Commissioner Lindsay moved to adjourn, seconded by Commissioner Koppenhafer and carried.

CORRESPONDENCE: The following correspondence was read and noted: Email from Mesa Verde National Park, Ranger Kayci Cook Collins (See attached)

MEETING ADJOURNED: 10:30 a.m.

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Clerk                          October 10, 2023                       Chairman